Strategy Article Workflow — From Tracked Prompt to Published Post

What Is a Strategy Article?

A Strategy Article is Citadex's flagship content output: an AEO-optimised piece written to target one cluster of related prompts you're already tracking. Instead of generating "an article about AEO," you generate "an article that answers these 4 specific prompts AI users keep asking" — which is what actually moves your visibility in real AI engines.

This guide walks the full workflow end to end: from picking prompts on the Prompt Tracking page, through generation, review, editing, and finally one-click publishing to your blog and syndication platforms.

Step 1 — Make Sure You Have Tracked Prompts

The whole workflow starts from your Prompt Tracking page (left sidebar → Prompt Tracking).

If you don't have prompts tracked yet, do that first:

1. Go to Prompt Library → Discover tab
2. Use either:

• The seed-expand input ("Add a prompt manually — auto-expands to ~10 related")
• The "Expand from tracked" picker (uses one of your existing tracked prompts as a seed)

1. Multi-select 5–10 prompts that share a topic
2. Click Add N prompts to tracking

Now switch to Prompt Tracking and you should see those prompts in the table. Wait for the auto-scan to run on them (Citadex queues newly-added prompts automatically — you'll see "checking…" status, then real coverage % once done).

Step 2 — Select Your Cluster (3–7 Prompts)

In the prompt table, tick the checkboxes next to 3–7 prompts that share a topic. This is your cluster — the article will be designed to rank for all of them at once.

A good cluster:

• Same topic, varied phrasings. "Best AEO tools" + "best Answer Engine Optimization platforms" + "top AEO software 2026" — three different ways users ask the same thing.
• Same intent. All informational (how-to), all commercial (best of), or all comparison (X vs Y). Don't mix intents.
• Not all "already generated" — the modal will flag prompts that already have generated articles. Including them creates duplicate content. Skip those.

A bad cluster:

• 1 prompt only → the article will be thin
• 10+ prompts → the article gets unfocused trying to cover everything
• Mixed intents (e.g., one "what is AEO" + one "Citadex pricing") → the article reads like two articles stitched together

If you don't know which to pick, click Generate Strategy Article without selecting anything — the modal will switch to AI Auto-Pick mode and choose a cluster for you based on coverage gaps.

Step 3 — Open the Strategy Article Modal

With prompts selected, click Generate Strategy Article (the blue button in the banner at the top of the prompt table — or, if you haven't selected any prompts, in the floating action bar that appears).

The modal opens with your selected prompts pre-filled. You'll see:

• Suggested article title — auto-generated from the cluster theme. You can edit this.
• List of selected prompts — the cluster, with the cluster-suggested title at the top
• "This article will cover N prompts" — confirmation of your selection
• AI Agents toggle (at the bottom) — OFF by default

Step 4 — Choose Generation Mode

This is the key decision: classic single-shot generator or multi-agent pipeline.

Option A: Classic (toggle OFF)

Default mode. Runs a single LLM call against your cluster, grounded in your Brand Knowledge Base. Fast (15–30 seconds), produces a serviceable article.

Use this when:

• You're producing volume content (5+ articles a week)
• The cluster is a routine "how-to" or FAQ
• Your KB is well-stocked on this topic

Option B: Multi-Agent Pipeline (toggle ON)

Turns on the full pipeline. You'll see a second toggle appear: Standard vs Deep Research.

Standard: 3 agents (Researcher → Writer → Headline). No web search. 30–60 seconds. 1 quota credit.

Deep Research: 6 agents (Researcher → Strategist → Writer → Editor → SEO Optimizer → Headline). Live web search. 3–8 minutes. 5 quota credits.

For a full explanation of what each agent does and when to pick which mode, see Multi-Agent Content Generation.

Quick rule:

• Comparison piece (X vs Y, "best of" listicle, pillar article) → Multi-Agent + Deep Research
• Routine content (FAQ-style, how-to with your KB covering the topic) → Multi-Agent + Standard, or Classic
• You're burning quota → Classic (no quota cost) or Standard (1 credit)

Step 5 — Generate and Wait

Click Generate. Two things happen:

1. The modal closes and a progress notification appears (top-right corner)
2. The article generates in the background — you can navigate away and keep working

You'll see live progress in the notification: "Researcher running…", "Writer running…", etc. Generation completes when you see "Draft ready in Content Drafts" with a link.

If generation fails partway: Don't worry. Citadex preserves whatever agent outputs completed. You'll find a partial draft in Content Drafts with a note about where it stopped. You won't be charged a quota credit for failed generations.

Step 6 — Review in Content Drafts

Navigate to Content Drafts (left sidebar) or click the link in the completion notification. You'll see your new draft at the top.

Open it to review:

• Body — read the full article. Look for: factual accuracy, brand voice, awkward AI phrasings.
• Sources used — expand the article details to see which Knowledge Base chunks the pipeline retrieved. If a critical source isn't there, the article probably has gaps.
• Suggested hero image — Citadex pulls candidates from your KB-indexed site images and from Unsplash. Pick one or upload your own.
• Suggested headline alternatives — the Headline agent gives you 3–5 to choose from. Pick or write your own.
• SEO metadata — title tag, meta description, suggested schema. Tweak as needed.

Edit the Article

The Content Drafts editor supports markdown. Common edits:

• Trim filler sentences ("In today's fast-paced world…")
• Replace generic statistics with your own data (Citadex isn't allowed to fabricate them, so it leaves placeholders or uses public sources)
• Add internal links to other Citadex blog posts or product pages
• Adjust the brand-mention count (default is ≤2 in the body, but comparison articles legitimately need more — override consciously)

Run Pre-Publish Audit

The "Run audit" button checks the draft against publish-safety rules:

• No fabricated stats without attribution
• Brand mentions within limits
• No body-level soft-sell CTAs
• All quoted facts traced to sources

The audit can be overridden when you know the article is an intentional exception (e.g., a comparison piece that mentions Citadex 6 times by design). You'll see warning notes, but you can still publish.

Step 7 — Approve and One-Click Publish

When you're ready, click Approve & Publish. A confirmation modal appears with two parallel publishing tracks:

Track 1: Your Blog (citadex.io equivalent for your project)

If your project has a configured publish target — GitHub Pages, a WordPress site, Ghost, your own website webhook — the article is sent there directly. For most users, this is "GitHub" (the article gets committed as a markdown file to your repo's content/blog/ directory, and your static site rebuilds and serves it).

Track 2: Syndication via Browser Extension

The publish modal lists each platform you can syndicate to:

• Medium / Substack / dev.to / Hashnode (developer + general blogging)
• LinkedIn (article or company-page post)
• WordPress / Ghost (your own CMS, if not used as primary)
• HubSpot (content hub)
• note / Qiita / Zenn (Japanese platforms)

For each one you check, the extension will open that platform in a new tab and pre-fill your article. You still click "Publish" on each platform manually — the extension just removes the copy-paste step.

Warning: Highly self-promotional articles (>3 brand mentions) get flagged. Medium / Dev.to / Hashnode / LinkedIn will reduce reach if they detect "too promotional." For these platforms, either edit the article down to 1–2 mentions before publishing, or skip them and only publish to your own site.

Step 8 — Distribute the Published Article

Once your blog post is live, three follow-up actions amplify it:

1. Submit URL to Google Search Console — Inspect URL → Request Indexing. Cuts time-to-index from weeks to ~24 hours.
2. X thread + LinkedIn post — Break the article into a 3–5 tweet thread, link to the original. Repost on LinkedIn as a personal-brand piece (separate from the company page).
3. Add as outreach ammunition — When responding to journalist queries on HARO / Featured.com, link this article as your "data source" or "supporting research." Massively increases response acceptance rate.

Frequently Asked Questions

Q: How long does the whole workflow take, start to finish?

For a single Strategy Article, ~15 minutes of human time:

• Step 1–4 (select prompts, open modal, pick mode): 2 minutes
• Step 5 (generation runs in the background): 30 seconds (Classic) to 8 minutes (Deep Research), but you can keep working
• Step 6 (review and edit): 5–10 minutes
• Step 7 (publish): 2 minutes (plus per-platform clicking if syndicating)
• Step 8 (distribute): 5 minutes

For batched production (5 articles in a row), the per-article time drops to ~5 minutes of human attention.

Q: Can I edit a draft after generation, then re-generate?

Yes. Open the draft, click Re-generate in the top right. You can change prompts, mode, or just re-roll the same inputs (the random seed varies, so you'll get a slightly different output).

Q: What if I select prompts that are mostly already-generated?

The modal flags these with a "✓ Generated N times" badge. Citadex won't stop you, but if 3 of your 5 selected prompts already have articles, you're essentially asking the system to re-cover ground you've already covered. Pick fresher prompts instead.

Q: Does the article auto-target my brand's tone of voice?

It uses whatever's in your Knowledge Base. If your KB has your About page, brand guidelines, and a few sample articles, the output will mirror your tone. If your KB is sparse, the article reads in a neutral "AI assistant" voice — fix this by enriching the KB.

Q: I generated an article but the title is bad. Can I regenerate just the title?

Yes — in the Content Drafts editor, the headline section has Regenerate for just the headline (cheap, no quota cost). You can also pick from the 3–5 alternatives the Headline agent already produced.

Q: How is this different from Content Studio?

Content Studio is for fixing existing pages (a URL → suggested edits to improve AEO). Strategy Article is for creating new content from scratch to target prompts you're tracking. Two different jobs, both in your toolkit.